Company & Executive Retreats
Sometimes, you just need to get away.
Unplug. Unwind. Retreat.
We’ll make the travel planning and coordination easy so that your detox can start now. With relationships that extend across the globe and partnerships with the top travel suppliers, our corporate travel agents are here to ensure your retreat is just what you need it to be – coordinated down to the last detail, negotiated to the best cost, and in the best setting for your individual needs. From cruises to all-inclusive resorts, and everything in between, we have experience in planning from beginning to end so that all you have to do is show up and wind down.
Let us take the reins on your company retreat. With years of experience coordinating all aspects of group travel and events, we know what it takes to plan the corporate retreat you are envisioning. We also know that the time required to handle these details internally is the most expensive part of your event investment. When you lower that expense, your return becomes greater. Leave the coordination to our team and make your retreat bigger, better and less costly.
Among the Many Advantages You Can Expect Are:
- A full slate of corporate event planning services enabling you to pick and choose services as needed
- Experience in planning events of all sizes for diverse organizations
- Maximized value on everything from air travel and hotels to audio visual equipment and food/beverage services
- Expert assistance at every phase of the planning and management process
- A commitment to client satisfaction that starts with the first contact
Pre-Planning Event Services
To ensure that your travel arrangements are compatible with your budget, Thumbtack Worldwide Travel can produce a destination analysis that includes a summary of options for hotels and transportation as well as exclusive hotel, air and ground transportation discounts. This analysis will enable your organization to determine the most convenient and cost-effective location for your event.
Based on your chosen destination, our program coordinator will conduct a thorough site inspection and prepare a detailed report.
Working on your behalf, travel coordinators from Thumbtack Worldwide Travel will negotiate discounts with hotels, ground transportation providers, air carriers, and additional vendors.
At your request, our agents will make recommendations for cancellation penalties and ongoing risk management of hotels, air and ground transportation.
Marketing and Communications
To help promote your event, our communication specialists will create compelling web sites, brochures, invitations, and/or postcard direct mail campaigns. In addition, we can produce manuals, conference workbooks and other materials for your event.
On-Site Event Management Services
The services of Thumbtack Worldwide Travel extend far beyond the planning phase. As many clients have discovered, our professionals can be invaluable during the event itself, providing on-site support and managing the crucial details of everything from registration to meals.
Our professional on-site meeting services include:
- Welcoming and greeting participants
- Verification of all event and vendor details, inclusions and set-ups
- Acting as a liason between hotel staff and company contacts
- Coordinating ground transportation – transfers, tours, shuttles and limos
- Arranging company and product signage
- Vendor coordination
- Overseeing set-up of audio visual equipment
- Collecting and monitoring of registration
- Providing name badges and on-site information packets
- Distributing and collecting participant evaluations
- Assisting with on-site air travel changes
- Consolidating invoices and billings for easier budget management
- Emergency management and coordination of last minute changes
Post-Event Analytic Services
The days immediately following a conference or other major event are often some of the busiest and most challenging. During this time, Thumbtack Worldwide Travel can assist clients with a variety of support services.
Invoicing and Budget Management
For your convenience, our staff members will consolidate and reconcile all bills and invoices generated by the event.
Post-Event Evaluation and Follow-Up
Some of the most significant and useful information is often generated after a program. Following an event, Thumbtack Worldwide Travel professionals will meet with company representatives for an evaluation session. During this exchange, we will present a complete cost analysis and discuss feedback and recommendations received from participant surveys and evaluations.
Let’s Start Planning Your Retreat
As a client-driven organization, we make every attempt to assure your satisfaction. That starts even before we actually go to work for you. In keeping with our basic philosophy of putting clients first, we will be happy to provide you with a no-obligation proposal.
Contact Thumbtack Worldwide Travel today to arrange a meeting in person or via phone with one of our experienced program coordinators and leave the details to us.
Customized Planning for Retreats Large and Small
Our corporate travel agents are retreat planning specialists. We are equipped to handle retreats of any size. Our comprehensive retreat planning process and quality-driven philosophy have earned us a stellar reputation and a place among the country’s leading retreat management companies. And because all services are customized, the level of our involvement is determined solely by your needs, requirements and budget.
Near and Far
Distance is no obstacle. We have worked with clients throughout the east coast, west coast and everywhere in between on events taking place at local, domestic and international destinations. Our reliable, worldwide network of industry contacts make possible a smooth and rewarding program experience for you and your participants.
When you choose to work with our specialized corporate travel agents, you put yourself in an excellent position for reducing costs, assuring efficiency and increasing the likelihood that your retreat will be a success.
Without even being aware that we would need them this much, our TWT agent has become an integral member of the team for our retreat. They are fast, efficient and amazingly knowledgeable. TWT runs their agency to go above and beyond in every way. They were able to find us discounts and upgrades I didn’t even think to ask for and thought of details that we missed completely. You can feel secure when hiring Thumbtack Worldwide Travel that you are getting one of the best in the industry.Kira